Fall Training Committee
The Fall Training Committee responsibilities shall include activities associated with preparations necessary for the annual fall training.
The 2nd-year Institutional Members-at-Large will co-chair this committee with at least three other members appointed by the President.
The Fall Training Committee responsibilities shall include:
- Selection of conference dates, facility, and contract proposal
- Contract is then taken to the Board for approval
- Planning the program agenda for event.
- Coordinating all necessary speakers, presenters, and facilitators.
- Training committee is responsible for selecting and coordinating a NASFAA credential topic and at least one other topic
- Working with SDASFAA President and Board to establish a budget and estimate the total cost for purpose of establishing the registration fee.
- Assisting Treasurer with collection of all registrations and vendor fees.
- Coordination of all facility functions and activities including meal planning, meeting rooms, equipment availability (securing all supportive audio-visual equipment needed by the speakers and presenters), vendor display area, and guest room availability, assuring adequate supplies of all other materials associated with the training.
- Coordination and implementation of on-site registration.
- Submitting all speaker and presenter–related expenses in a timely manner.
Timeline
1
Committee should have an initial meeting at the Spring Conference in April where dates and general timelines should be discussed.
2
The contract then should be drawn-up with the venue by mid-May.
3
The Board should then vote and approve the contract within the deadline presented by the venue.
4
The training dates should be posted to the SDASFAA website upon approval of the contact.
5
Fall Training committee should meet approximately monthly, as needed, from April to November.
6
Have a tentative agenda posted in September with information from the Training Committee as to the NASFAA credential that will be offered.
7
Have the registration posted within 6 weeks of the training.
8
Review the contract and abide by the deadlines set forth in that document such as deadlines for room blocks and food orders.